Frequently Asked Questions (FAQs)

About our services

Who may use the Maryknoll Mission Archives?

Our primary constituency is members and employees of the Maryknoll Fathers and Brothers, the Maryknoll Sisters, the Maryknoll Lay Missioners and their affiliated organizations such as the Maryknoll Affiliates and the Maryknoll Office of Global Concerns. We do welcome researchers and visitors from the general public by appointment. Please visit our Researcher Information page for more details.

What are your hours of operation?

Monday – Friday: 8:30 am – noon and 1:00 pm – 4:00 pm
Saturday – Sunday: Closed

The Archives is also closed on the following holidays:
New Year’s Day; Martin Luther King Jr. Day; Presidents’ Day; Good Friday; Memorial Day; Independence Day; Labor Day; Thanksgiving Day; Friday after Thanksgiving;  Christmas Eve; Christmas Day

Where are you located?

The Maryknoll Mission Archives is located in the Society Center Building on the campus of the Maryknoll Fathers and Brothers in Maryknoll, NY. Please use the following address for GPS directions: 55 Ryder Road, Maryknoll, NY 10545.

What can I expect when I arrive for my research appointment?

Information for onsite researchers including our Reading Room rules can be found on our Researcher Information page.

I can’t travel to Maryknoll. Can the staff do my research for me?

The Archives’ staff is happy to answer questions requiring a limited amount of research. Please submit your questions through our Contact Us page or by phone at 914-941-7636 ext. 2500. If your question cannot be answered within a reasonable amount of time or requires extensive on-site research we suggest that you engage an independent researcher who can visit the Archives.

How can I obtain a copy of my academic transcript? Diploma?

The Maryknoll Mission Archives is the official repository of academic transcripts from the Maryknoll School of Theology, the Maryknoll College at Glen Ellyn, IL, Rogers College and the minor seminaries administered by Maryknoll.  Official and/or unofficial transcripts for these institutions will be issued by the Archives upon receipt of both a written request signed by the former student and payment of a $10.00 fee for each transcript. Please see our Transcript Requests page for more information and an official request form. The Archives does not have diplomas.

How can I get reproductions of materials from the Archives? How much do they cost?

The Archives provides limited photocopying and digital duplication services for the personal use of our researchers. All copy requests are subject to copyright law and must be approved by a staff member. Staff will also determine the number of copies or digital scans necessary to answer questions from remote researchers. Photocopies cost $.25 per page plus a staff time fee of $10.00 an hour (first hour is free). Rules and fees for digital image scans and duplication of select audiovisual materials are available upon request. Reproduction and duplication questions can be submitted through our Contact Us page.

Can I make copies of documents using my personal scanner, camera or phone?

Researchers are prohibited from making reproductions of any archival materials using their own equipment. All copies are made by Archives’ staff members. Please see our Researcher Information page for more information.

Do you take payments by credit or debit cards?

No. The Archives can only accept payments made by check written to the Maryknoll Mission Archives or by cash (onsite researchers only).

Can the Archives help me get in contact with a missioner I met?

Due to privacy considerations, the Maryknoll Mission Archives does not give out missioners’ mailing addresses, phone numbers or email addresses to the general public. If possible, we will pass along your contact information and any message you may have to the person you are trying to contact.

I’m looking for information on a former missioner. Can the Archives help me?

The Archives will provide very limited information about former missioners including the dates the individual entered and left Maryknoll, ordination date in the case of a priest and the geographical location(s) where the person was in mission.

My relative was a Maryknoll missioner. How can I find out about his/her mission career?

A good place to start is with the Biographies section of our web site. There you will find information about Maryknoll’s deceased missioners. The Archives does not give out information about active Maryknoll missioners. To inquire about additional materials by or about your relative we suggest that you use our Contact Us page or call our main phone number 914-941-7636 ext. 2500 to speak with a staff member who will be able to further assist you.

How do I obtain a Mass card or arrange for a Mass to be celebrated by the Maryknoll Fathers and Brothers in honor of a loved one?

Maryknoll offers a beautiful collection of Spiritual Enrollment folders and Mass cards to carry your message of prayer to others while you help the Fathers and Brothers carry God’s Word to the world. When you enroll someone in the Maryknoll Family, or request a Holy Mass to be celebrated, you bring prayers of encouragement, hope, joy and comfort to your friends, family members and loved ones. To enroll: call 1- 888-627-9566 or visit http://maryknollsociety.org/index.php/mass-cards

About our collections

Does the Archives house any records other than those of the Society, Congregation and Association?

Yes. The Archives is also the repository for the records of The United States Catholic China Bureau (USCCB), the Religious Task Force on Central America and Mexico (RTFCAM), and the Mission Secretariat/US Catholic Mission Council (USCMC)/US Catholic Mission Association (USCMA).

Are the Archives’ collections available digitally?

No. At this time the Archives’ collections are not available digitally. Guides to collections that are open for research are available through our Search Collections section of the site.

How can I search the collections?

The Archives provides guides (known as finding aids) to our open collections on our web site through a searchable database accessible through the Search Collections section of the site.

How do I obtain permission to use a quote, images or footage from your collection?

Permission to reproduce materials from the Archives in any printed publication or other product such as films, exhibits and web sites must be obtained from the Maryknoll Mission Archives and, in some cases, are subject to approval from the leadership of our parent organizations. Use fees for images and footage may apply and are available upon request.  All permission requests must be made in writing providing details about your project, its audience, the materials you would like to use and the context in which they will appear. Please use our Contact Us form to submit your request.

Can I donate materials to the Archives?

The Archives is always interested in acquiring materials produced by its missioners. Please contact us by phone at 914-941-7636 ext. 2500 or via the Contact Us form on this site so a staff member can discuss your potential gift with you in detail.